Who is eligible to be a board member?
An owner of townhouse or, if the owner is a firm, partnership, corporation, association or other legal entity, the authorized representative of such entity.
How long is the term?
Five homeowners serve on a volunteer basis for a two year term.
Is this a governing board or a governing/working board?
The owners determine (by vote) the policies and projects for the Association when the policies are not already stipulated in the Deed Restrictions (CC&R), Bylaws, written policies, Texas Property Code, or Fannie Mae and the Federal Housing Finance Agency. The board then implements and directly supervises the policies/projects of the association.
Beverly Oaks is a working board. The communications with members and the"general contracting" tasks of landscaping, painting, and capital repairs that are normally performed by a paid management company are performed by volunteers.
These functions are in addition to the fiduciary responsibility to advise the community on its long and short term financial management.
How do board members find the time to supervises projects like road repairs, painting, landscaping, and programming?
A key component of a successful "working board" is (1) building upon the existing systems in place and nurturing long term mutually beneficial relationships with contractors. Changing systems and vendors is very time consuming - writing the specifications, recruitment, adapting new systems, training and troubleshooting. It's also a crap-shoot - the market is flooded with problem vendors because it's so easy to open a landscaping or painting business.
Finding contractors who will do good work for a reasonable price and do it with minimal supervision is challenging. Once we have one, we should hold on to them.
The board will have its hands full with forced contractor losses (e.g., personnel changes, quality changes, pricing changes) and should consider any vendor change with an eye on the long term stability with revolving door of board members with their very different skill sets.